Hackathon Terms and Conditions

For the purposes of these Terms and Conditions, the term “HAVIK”, “we”, “our” or “us” refer to HAVIK NV, who is the organizer of this Hackaton. By registering for the Hackathon, participating or attempting to participate in the Hackathon and/or using the Hackathon website (“Website”) you (“you” or “Participant”) are agreeing to these Terms and Conditions.

1. Registration of Participant and location

Submission of a registration application does not guarantee participation in the Hackathon. Participation shall be deemed final only upon the receipt of an official confirmation notification ("Confirmation") from HAVIK. HAVIK reserves the right to issue Confirmations at its sole discretion and may limit the number of participants based on event capacity, resources, or any other criteria deemed relevant by HAVIK. HAVIK reserves the exclusive right to determine the final eligibility and selection of participants. HAVIK may, at its sole discretion, accept or reject any applicant to the Hackathon without providing any reasons.
HAVIK retains the right to modify the date, location, or schedule of the Hackathon or to cancel the Hackathon entirely at any time for any reason, including but not limited to force majeure, safety concerns, or insufficient participation. In the event of such changes or cancellation, HAVIK will make reasonable efforts to inform all confirmed Participants as soon as practicable. Should changes or cancellations occur, HAVIK will provide notice to the Participants via the contact information provided at the time of registration. It is the responsibility of each Participant to ensure that the contact information provided is accurate and current. HAVIK is not responsible for any Participant's failure to receive notices due to incorrect contact information or other issues beyond HAVIK's control.
 

2. Prizes

HAVIK reserves the sole and absolute right to determine whether a prize will be awarded to the winners of a challenge. Participants acknowledge and agree that the awarding of any prizes is at the sole discretion of HAVIK and may be contingent upon various factors including, but not limited to, the quality of entries, adherence to the Hackathon rules, and the achievement of specific Hackathon objectives as determined by HAVIK. In the event that HAVIK chooses to award a prize, like e.g. a couple of free pre-sales hours that will be used during a strategic workshop between parties, HAVIK reserves the right to ask the winners – via its respective companies – to sign the standard agreement of HAVIK beforehand. By participating in the Hackathon, all Participants agree to accept the final decisions of HAVIK regarding prize distribution and acknowledge that such decisions are final and binding and waive any right to legal recourse in relation to prize decisions.
 

3. Use of images

By taking part in the Hackathon, you grant the event HAVIK full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity or other purposes to help achieve HAVIK’s aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications. They will be stored securely and will not be kept for longer than they are needed for the purposes listed above. If you do not wish to be photographed, please inform HAVIK. you can contact us directly at info@havikdigital.be.
 

4. Opt – out

You can stop receiving promotional email communications from us by clicking on the “unsubscribe link” provided in our communications.  We make every effort to promptly process all unsubscribe requests. If you have any questions about reviewing, modifying, or deleting your information, you can contact us directly at info@havikdigital.be. 

5. Warranties

By registering for or submitting an entry to the Hackathon, Participant represents and warrants the following:

1. Participant will not submit content or information that is copyrighted, protected by trade secret or otherwise subject to third party intellectual property rights or other proprietary rights, including privacy and publicity rights, unless Participant is the owner of such rights or has permission from their rightful owner to post the content and participate in the Hackathon;
2. Participant will not publish falsehoods or misrepresentations that could damage the Hackathon, HAVIK, sponsors, or any other third party;
3. Participant will not submit content or information that is unlawful, obscene, defamatory, libelous, threatening, pornographic, harassing, hateful, racially or ethnically offensive, or encourages conduct that would be considered a criminal offense, give rise to civil liability, violate any law, or is otherwise inappropriate or destructive to the Hackathon or to the brand image or goodwill of HAVIK or sponsors;
4. Participant will not post advertisements or solicitations of business;

 

6. Liability

To the maximum extent permitted under applicable law, the total liability of HAVIK, its directors, officers, employees, agents, representatives, affiliated companies, vendors, contractors, content partners, and sponsors (collectively, “Indemnitees”) is limited to the reimbursement of direct damages up to a maximum of 500 EUR.
Under no circumstances shall the Indemnitees be liable for:

1. any indirect damages, consequential losses or incidental claims resulting from any person’s participation (or attempted participation) in the Hackathon and/or this Website, including but not limited to financial or commercial losses, loss of profit, increase of general expenses, missed savings opportunities, diminished goodwill, loss of capital/data/information, missed opportunities.
2. damages resulting from error or negligence of the Participant;
3. damages or losses resulting from technical problems or technical malfunction or other occurrences which may affect the operation of the Website or the Hackathon, including but not limited to: hardware or software errors; faulty computer, telephone, cable, satellite, network, electronic, wireless or Internet connectivity or other online communication problems; failure of any e-mail or website transmissions to be sent to or received; inaccessibility of any third party service being used in connection with the Website or the Hackathon (including but not limited to any third party websites or Internet service providers); traffic congestions on the Internet or the Website; and/or inaccessibility or unavailability of an email account, app or other item used or desired to be used in connection with the Hackathon or this Website)
4. compensation of any direct and indirect damages caused by i) the use of the result of the Hackathon or ii) software or hardware supplied or created by third parties, 
5. all claims of third parties brought against the Participant.

To the maximum extent permitted under applicable law, the Participant agrees to indemnify and hold harmless Indemnitees from and against any and all claims, suits, actions, losses, expenses, damages, penalties, and costs, including reasonable attorneys’ fees resulting from any actual or alleged violation of these Terms and Conditions by you, use of the Website by you and/or your participation in the Hackathon.
 

7. Force Majeure

HAVIK shall not be in default if the performance of any of its obligations under these Terms and Conditions is partly or wholly delayed or prevented by reason of Force Majeure. Force Majeure means any event, occurrence or cause beyond the reasonable control of HAVIK, where the performance of its obligations is made impossible, in whole or in part, temporarily or otherwise. Such events, occurrences or causes, include (without limitation) fire, strike, war, terrorism, unfavorable weather conditions, the immediate termination of cooperation with or force majeure of suppliers of the Service Provider, defectiveness of goods, equipment, software or materials of third parties, the use of which was imposed on the other Party by one Party, government measures, failure of internet, data network or telecommunication facilities, the unavailability of servers of third parties or the unavailability of Personnel not attributable to the Parties and/or their material, general transport problems and electricity failure.
Cases of Force Majeure will not entitle you to any compensation.
 

8. Intellectual property

The intellectual property rights on the Website, including trademarks, logos, drawings, data, product or company names, texts, images, etc. and the information, interactive applications etc. are owned by HAVIK and are also protected by copyright. Copying, modifying or altering part of all of this Website in whatever form or manner without the express permission of HAVIK is prohibited. Civil and criminal proceedings will be brought against anyone in breach of this condition.
 

9. Applicable law

The present Terms and Conditions shall be governed by and construed exclusively in accordance with Belgian law. All disputes arising out of or in connection with these Terms and Conditions shall be exclusively settled by the competent courts of Antwerp (Division Antwerp).